Terms of Service

By using this website ("Service") you are agreeing to be bound by the following terms and conditions ("Terms of Service") with DriveSafe Karratha - ABN 99136119063.

Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to the Terms of Service. DriveSafe Karratha reserves the right to update and change the Terms of Service from time to time without notice. Continued use of the Service after any such changes shall constitute your consent to such changes. This page contains the most current version of the Terms of Service.

Violation of any of the terms below will result in the termination of your Account. While DriveSafe Karratha prohibits such conduct, you understand and agree that to use the Service at your own risk.

Account Terms

  • You must be a human. Accounts registered by "bots" or other automated methods are not permitted.
  • You must provide your full legal name, a valid email address, and any other information requested in order to complete the signup process.
  • Your login may only be used by you or your family members. There are no restrictions on the number of logins you can create.
  • You are responsible for maintaining the security of your account and password. DriveSafe Karratha cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.
  • You are responsible for all activity that occurs from your account.
  • You agree that DriveSafe Karratha can send you booking reminders, relevant information and other marketing via phone, SMS and/or email. You can opt out of any marketing.
  • You must not use the Service for any illegal or unauthorised purpose. You must not use this Service to violate any laws in your jurisdiction, including but not limited to copyright laws.
  • You must not post or submit false information to the Service.
  • In its sole discretion, DriveSafe Karratha has the right to suspend or terminate your account and refuse any and all current or future use of the Service, or any other DriveSafe Karratha service, for any reason, at any time. Such termination of the Service will result in the deactivation or deletion of your Account, or denial of access to your Account. DriveSafe Karratha reserves the right to refuse service to anyone, for any reason, at any time.


  • Credit card security is implemented using secure SSL encryption on all transactions and may be stored at a secure, trusted, PCI compliant payment gateway and used by DriveSafe Karratha for payment processing.
  • All fees and transactions are in Australian Dollars and are inclusive of all taxes, levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties."

Cancellation Rates

  • Less than 48 hours notice before the booking will not incur any penalty.
A cancellation does not automatically refund payment of products or services. Any amount not subject to the cancellation fee, is credited towards your account balance at DriveSafe Karratha.


Refund Policy


Policy & Procedure – Fees & Refunds



The purpose of this Policy & Procedure (P&P) is to ensure that Daysafe has a fair and equitable fee structure and refund policy.



This P&P provides guidance on the implementation of the Daysafe fees and refund policy and procedure when courses are cancelled or discontinued; or when clients or students cancel, withdraw or lodge a grievance which is upheld.



Client – the company or business wishing to enrol participants in the training and assessment activity.

Student – the participant in the training and assessment activity.



Standard 5 - Each learner is properly informed and protected

5.3 - Where the RTO collects fees from the individual learner, either directly or through a third party, the RTO provides or directs the learner to information prior to enrolment or the commencement of training and assessment, whichever comes first, specifying:

a)         all relevant fee information including:

i)          fees that must be paid to the RTO; and

ii)          payment terms and conditions including deposits and refunds;

b)         the learner’s rights as a consumer, including but not limited to any statutory cooling-off period, if one applies;

c)         the learner’s right to obtain a refund for services not provided by the RTO in the event the:

i)          arrangement is terminated early; or

ii)          the RTO fails to provide the agreed services.

Standard 7 - The RTO has effective governance and administration arrangements in place.

7.3 - Where the RTO requires, either directly or through a third party, a prospective or current learner to prepay fees in excess of a total of $1500 (being the threshold prepaid fee amount), the RTO must meet the requirements set out in the Requirements for Fee Protection in Schedule 6.


Schedule 6.

The RTO addresses learner fee protection by implementing one or more of the following arrangements:

1.        The RTO holds an unconditional financial guarantee from a bank operating in Australia where:

a)         the guarantee is for an amount no less than the total amount of prepaid fees held by the RTO in excess of the threshold prepaid fee amount for each learner for services to be provided by the RTO to those learners; and

b)         all establishment and ongoing maintenance costs for the bank guarantee are met by the RTO.


2.        The RTO holds current membership of a Tuition Assurance Scheme approved by its VET Regulator which, if the RTO is unable to provide services for which the learner has prepaid, must ensure:

a)         the learner will be placed into an equivalent course such that:

- the new location is geographically close to where the learner had been enrolled; and

- the learner receives the full services for which they have prepaid at no additional cost to the learner; or

b)         if an equivalent course cannot be found, the learner is paid a refund of any prepaid fees for services yet to be delivered above the threshold prepaid fee amount.

3.        Any other fee protection measure approved by the VET Regulator.



Where the RTO requires individual learners to pay fees, fee information must be provided prior to enrolment or commencement of training and assessment (whichever is earliest), about:

·         all fees payable to the RTO, clearly describing all costs involved with the course

·         how and when fees must be paid

·         how to request a refund, and

·         conditions under which a refund would be provided.

Where a learner is being enrolled under any loan or delayed payment arrangement (including VET FEE- HELP), the terms of the arrangement must be clearly stated, including any debt that may be incurred; when repayment is required and under what conditions; and any associated fees, indexation or interest.


If the RTO collects more than $1500 per learner in prepaid fees, they must take action to protect the prepaid fees that exceed $1500 for any learner. In these instances, there must be at least one protection measure in place for each learner; however, this does not have to be the same measure for all learners.

CRICOS registered RTOs must satisfy both the requirements of this clause and of the The options available to an RTO which collects fees in advance are designed to protect individual students in the event that the RTO is unable to deliver the training, assessment and support services agreed with the student.

These requirements do not apply if you contract with a company to deliver training to their employees, paid for by that company,




Other reference documentation which relates to this P&P includes:

·         Daysafe P&P-Online Credit Card Payment-V1


Tools & Templates

This P&P is supported by the Tools & Templates identified at each stage in the process.



Fee information

The following fee information is to be provided to each client or student prior to their enrolment:

·         the total amount of all fees including course fees, administration fees, materials fees  and any other charges

·         payment terms, (Include the timing and amount of fees to be paid and any non-refundable deposit/administration fees)

o    Daysafe requires payment of the full fees or a Purchase Order provided on enrolment in order to secure a place on the nominated course

o    Daysafe will not issue certificates until payment has been received or a Purchase Order is provided.

·         the fees and charges for additional services.  (Including issuance of a replacement statement of attainment and the options available to students who are deemed not yet competent on completion of training and assessment)

·         how to request a refund, and

·         conditions under which a refund would be provided.

Clients or students must be provided with a receipt for all fees paid.

Daysafe guarantee to complete the training and assessment once the student has commenced their chosen course.




Accepting fees in advance

Daysafe accepts fees in advance but will not accept payment of more than $1500 from each individual student prior to the commencement of the course.

Following course commencement, Daysafe  may require payment of additional fees in advance from the student but only such that at any given time, the total amount required to be paid which is attributable to costs yet to be incurred on behalf of the student for tuition or other services yet to be delivered to the student does not exceed $1,500



Each client or student must also be informed of our refund policy prior to their enrolment, which is:

Daysafe will apply the following percentage of refund to all training cancellations:

·         Full training course fees are required on enrolment in order to secure a seat on the nominated course. (Up to $1000)

·         All cancellations must be received in writing.

·         No penalty will be requested if the cancellation has been received prior to 8 days before the commencement of the nominated course.

·         A penalty of 50% of the full fee if cancellation has been received more than 3 days and less than 7 days before the commencement of the nominated course.

·         No refunds will be issued if cancellation has been received less than 48 hours before the commencement of the nominated course.


Truck Licensing Terms & Conditions

·         If our instructors believe a student is not ready to undertake the Practical Driving Assessment (PDA), they will be advised that they need further lessons, incurring extra costs. However, students may decide to risk attempting the PDA at their discretion.

·         If a student fails the PDA, further re-assessment costs will be incurred including truck hire and DOT fees as stated on our website and on the document; Truck Licensing 5 Step Process - Terms & Conditions.

·         NOTE: Cancellation of scheduled PDA's require 2 full business days notice or DOT & Assessment fees will be forfeited or fully charged.



The liability for airfares and accommodation is with the client under all circumstances. Pre-paid airfares and accommodation will be invoiced to the client in full including a 5% surcharge, separate to course cancellation fees listed above.


Fees and refund information

Potential clients or students must be informed of the Daysafe fee structure and refund policy prior to enrolling in a course.  They are informed of the fees during initial contact through:

·         Daysafe  Website

·         Daysafe – Information for Students

·         Course flyers

Tools & Templates

·       Daysafe  Website

·       Daysafe – Information for Students

·       Course flyers


Each client or student is informed of the Daysafe  fee structure and refund policy prior to their enrolment



Office Manager



Collect Fees

Fees are collected as part of the enrolment process unless a Purchase Order is provided.

Clients are invoiced post course for purchase orders.


Tools & Templates



Fees received



Office Manager



Receipt of fees acknowledged

Clients or students are to be provided with a receipt for all fees paid.


Tools & Templates



Receipts issued to clients or students



Office Manager




When clients or students cancel any enrolment fees are to be refunded in accordance with the policy.


Tools & Templates




Fees refunded



Office Manager



Change of enrolment

If a client or student can no longer attend the course they are enrolled in, but wish to change their enrolment:

·         Check the fees for the new course are the same.

·         If the fee is different arrange a refund or invoice for the additional costs.

·         Cancel the current enrolment on the PowerPro and enrol the student in the new course.

·         Record the transactions on MYOB

Tools & Templates

·       PowerPro

·       XERO


Confirmation of new enrolment details issued to clients or students.

Excess fees refunded or additional fees invoiced



Office Manager



Key Performance Indicator:


The effectiveness of this P&P will be measured by

·         The receipt of the correct fees as stipulated.

·         Clients’ acceptance of refunds issued in accordance with the policy.


Modifications to Services and Prices

  • DriveSafe Karratha reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Service (or any part thereof) with or without notice.
  • Prices of all Services are subject to change with or without notice.
  • DriveSafe Karratha shall not be liable to you or to any third party for any modification, price change, suspension or discontinuance of the Service.


  • Unused vouchers cannot be transferred between clients.
  • Purchases containing multiple vouchers can only be used by a single person and cannot be split between people.

General Conditions

  • Your use of this website is at your sole risk. The website is provided on an "as is" and "as available" basis.
  • You must not modify, adapt or hack the website or modify another website so as to falsely imply that it is associated with the DriveSafe Karratha, or any other DriveSafe Karratha website.
  • You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the website, use of the website, or access to the website without the express written permission by DriveSafe Karratha.
  • Verbal, physical, written or other abuse (including threats of abuse or retribution) of any DriveSafe Karratha customer, employee, member, or officer will result in immediate account termination.
  • You must not transmit any worms or viruses or any code of a destructive nature.
  • You understand that DriveSafe Karratha uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run.
  • DriveSafe Karratha does not warrant that (i) the website will meet your specific requirements, (ii) the website will be uninterrupted, timely, secure, or error-free, (iii) the results that may be obtained from the use of the website will be accurate or reliable, (iv) the quality of any products, websites, information, or other material purchased or obtained by you through the website will meet your expectations, and (v) any errors in the website will be corrected.
  • You expressly understand and agree that DriveSafe Karratha shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if DriveSafe Karratha has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the website; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the website; (iii) unauthorised access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the website; (v) or any other matter relating to the website.
  • The failure of DriveSafe Karratha to exercise or enforce any right or provision of the Terms of website shall not constitute a waiver of such right or provision. The Terms of website constitutes the entire agreement between you and DriveSafe Karratha and govern your use of the website, superceding any prior agreements between you and DriveSafe Karratha (including, but not limited to, any prior versions of the Terms of website).


Please send any questions or comments about these Terms of site to debbie@drivesafekarratha.com.au.

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